At SmartPA, we don't just provide support - we transform it.
Our Mission is simple yet bold: to redefine administrative and PA services through innovative thinking, cutting edge technology and an unrelenting pursuit of excellence. Trusted by global leaders in industries like tech, automotive and retail, we're the engine behind smarter, more efficient operations.
With a vibrant, client-focused culture and a team driven by creativity, no two days at SmartPA are ever the same! As we continue to grow rapidly, this is your opportunity to join us on the journey to becoming the most optimised administrative organisation in the world.
If you're ready to challenge the status quo and create meaningful impact, we want to hear from you!
Administration Assistant / PA
South Africa - REMOTE
Full-time
Permanent employee
200,000 - 450,000 R per year
Job Description
Key Responsibilities and Skills
The Centre of Excellence (COE) is the driving force behind SmartPA, where strategy comes to life. As part of this dynamic, client-facing department, you'll be the heartbeat of our business - delivering high-impact, tailored support to clients daily.
In the role Business Support Executive, you'll play a pivotal role in providing bespoke solutions for our clients. You'll tackle real challenges, establish meaningful relationships and make tangible difference to client success.
Here's what your day-to-day will look like:
Collaborate & Innovate
In the role Business Support Executive, you'll play a pivotal role in providing bespoke solutions for our clients. You'll tackle real challenges, establish meaningful relationships and make tangible difference to client success.
Here's what your day-to-day will look like:
Collaborate & Innovate
- Work within our agile pod structure, supporting a range of stakeholders with varied operational tasks and deadlines
- Contribute fresh, creative ideas to optimise processes, streamline workflows and enhance service delivery
- Partner with your team to ensure seamless, high-quality service and exceed client expectations across diverse accounts
- Complete tasks such as diary management, scheduling and handling email correspondence with precision and professionalism, keeping everything on track for your client
- Prepare, format and edit documents to meet the highest standards, ensuring consistency and quality in every deliverable
- Perform accurate data entry and reporting, ensuring all insights are actionable and timely
- Identify inefficiencies, proactively recommended improvements, and assist in process changes, updates and new best practice
- Assist in streamlining, automating repetitive tasks and embedding these improvements across client operations
- Act as a trusted partner to your client, anticipating needs and consistently exceeding expectations
- Represent SmartPA's values with authenticity, serving as a positive brand ambassador in every interaction
- Collaborate across teams to ensure consistent quality and excellence in all deliverables, and to provide cover and support within the pod structure
- Approach new challenges with a solution-driven mindset, thriving in a fast-paced, ever-changing environment
Experience
We're looking for someone who:
Essential:
- Thrives in a dynamic, entrepreneurial environment where no two days are the same
- Is passionate about redefining what it means to deliver world-class PA and admin support
- Can manage their own time and workload effectively, delivering results with confidence
- Brings enthusiasm, creativity, and positivity to their work
- Enjoys contributing ideas to improve processes and drive business growth
Essential:
- Proficiency in MS Office (especially Outlook, Word, Excel)
- Proven ability to meet tight deadlines and juggle competing priorities
- Experience in project delivery and administrative tasks
- Familiarity with CRM platforms and booking systems
- Background in office management, account management or, similar
- Experience in diary management, document formatting and data handling entry
Work Remotely
Yes
Salary
R 200,000 - 450,000
Schedule
Monday - Friday, 9am - 5.30pm (UK hours)
Job Type
Full time, 37.5 hours per week
Permanent
Permanent
What's in it for you?
At SmartPA, we believe in rewarding talent and supporting your growth:
- Competitive salaries
- Yearly bonuses: based on company, department and individual performance
- Flexitime initiative: work when you're most productive (core hours 10am - 4.30pm)
- 33 day annual leave
- Department incentives
- Employee Assistance Programme
About us
SmartPA delivers world-class, human-centred, tech-enabled PA and business support to organisations of all sizes across the globe.
By combining smart systems, streamlined processes and exceptional people, we help our clients accelerate their growth and scaling plans. From ambitious SMBs to global corporations, our client portfolio has included organisations such as Google, Clarion Events, BBC and Krispy Kreme, all of whom rely on us as a trusted extension of their teams.
We pride ourselves on delivering a service that is professional, proactive and dependable — but what truly sets us apart is our people. Our team is ambitious, supportive and passionate about what we do, and many of our colleagues have built long-term careers with us from a wide range of professional backgrounds.
As a female-founded business built on collaboration, trust and shared success, we champion career development, flexible working and meaningful progression. We believe in creating an environment where people feel supported, valued and empowered to grow.