Executive PA / Legal PA

• Providing dedicated PA support to Partners, taking a proactive approach to work carried out on their behalf and taking ownership of resolving any issues that arise.
• Complex diary management, scheduling appointments and arranging meetings, anticipating and balancing Partners’ needs to stay one step ahead.
• Organising travel plans, including itineraries and logistics.
• Comprehensive and proactive email management, helping Partners make the best use of their time.
• Ensuring client meetings are well prepared for in advance.

• Preparing and formatting documents, including Letters of Engagement, reports and client correspondence.
• Undertaking copy and audio dictation accurately, first time.
• Maintaining accurate documents and records within the firm’s document management system.

• Acting as the point of contact for both internal and external stakeholders, delivering exemplary client care in every interaction.
• Undertaking administration for designated clients as required.
• Maintaining strict confidentiality of sensitive client, legal and financial information.

• Working as part of the wider SmartPA team, providing cover and support during peak workloads and absences.
• Undertaking any other reasonable duties as they arise.

• Proactively finding ways to make fee earners’ lives easier and identifying opportunities to improve processes.
• Contributing ideas on automation and digital tools to work more efficiently

• Is highly organised, able to plan and prioritise their own workload and work on their own initiative.
• Has a high level of accuracy and attention to detail, with the ability to proof their own work.
• Anticipates needs and solves problems before they land on the Partner’s desk.
• Handles every matter with absolute discretion and confidentiality.
• Communicates excellently in writing and speech, ensuring all client contact is exemplary.
• Takes a proactive approach to problem solving and decision making.
• Enjoys the fact that no two days look the same and takes satisfaction in a job well done.

• Proven experience working as an Executive PA in a the legal sector or as a Legal PA.
• Excellent organisational and diary management skills, with the ability to plan, prioritise and work on own initiative.
• Proficiency in Microsoft Office applications, with fast and accurate typing speeds.
• Excellent written and verbal communication skills.
• Excellent internal and external client care skills.

• Experience with copy and audio typing or digital dictation.
• Experience using a document management system.
• Experience preparing legal documents such as Letters of Engagement.
• Practical use of AI tools to streamline drafting, scheduling or admin tasks.

• Competitive salaries
• Yearly bonuses: based on company, department and individual performance
• Flexitime initiative: work when you're most productive (core hours 10am - 4.30pm)
• 33 day annual leave
• Department incentives
• Employee Assistance Programme

Please submit your CV along with a cover letter outlining how your skills, experience and achievements align with the essential requirements of the role.

Throughout the recruitment process, we will assess candidates against the key competencies and responsibilities outlined in the job profile.